How Does iCloud Work? 5 Benefits of Using iCloud

I’m not a huge iOS user myself, in fact, I recently sold my last iOS device (iPad) due to lack of use, but one area that I always used was iCloud, for a number of reasons. iCloud has become more and more popular as iOS use has increased and as the application itself has become more feature-rich. This guide shows how to access iCloud and 5 benefits of using iCloud.

Have you ever wanted to have all your information contained in one space that’s easily accessible? Well, iCloud is a nifty tool designed to give you exactly that.



1. Use iCloud for Work

When you use iCloud, all of your information is linked to your Apple ID. This is a username and password that’s linked to your email so that you can receive notifications and account updates.

When you save data to the cloud, that information is stored in a remote server that you can access on any device with an internet connection. Check out exactly how to use this tool for any projects or work you have.

Connect Apps for Work

If you already use apps like Pages, Numbers, and Keynote on your mac devices, iCloud can help you manage any work you do with them. These apps are bundled together to form the iWork feature in iCloud. Pages provides a word processing space to type documents while Numbers produces spreadsheets and Keynote lets you create presentations.

With iCloud, you can perform all of these tasks while saving them to the iCloud drive so you can edit them from any device. iCloud’s drive contains any documents made from these apps in one place so you can edit existing files or create new ones. All you need to do is go to and open the iCloud Drive tab. Click the + icon to create a new document or upload any existing documents you have. This is just one way to start when you’re just learning how to use or how to access iCloud.

One of the best parts of iWork is the ability to easily collaborate with others. In order to collaborate using the iWork apps on a desktop device, you need Safari version 9.1.3 or later. Or you can also use Google Chrome.

Your Mac should have iOS Mojave or later. If you’re using a mobile device, you’ll need iOS 12 for iPhone and iPad OS for iPad. To start collaborating via, you have two options.  You can either share a URL link with others or automatically invite them by sharing a folder in the iCloud Drive. Note that documents should be less than 2 GB before you invite and share.

2. Use iCloud for Play

Remember when you had to connect your devices to your computer with a USB cable so you could back up all your media?  You don’t have to do anymore and you haven’t for a while on iOS.

Sync Music

You can upload and store your music in one place with iCloud. Any music that you own from iTunes can be stored in the Cloud for free and streamed from any device. You can also download these tracks to any device since they’re accessible in the Cloud.

These downloadable devices also include the traditional iPhone, iPad, and desktop Mac.  However, you can also stream your music from the Cloud through your Apple Watch, HomePod, or Apple TV. If you want to play music outside of iTunes, like from a CD, for example, you can still use the Cloud but you’ll need to upgrade to the official iCloud Music Library. This is iCloud’s paid streaming feature for all of your music needs. Here, you can burn rip CD tracks, view created playlists, stream, and store everything in iCloud. To do this, users must have an account with Apple Music or iTunes Match.

Sync Other Media

iCloud media doesn’t just include music. You can also add any Movies or TV shows you’ve purchased from the Apple TV app. Because everything’s in the Cloud, you can stream movies and shows to your any compatible iOS device.

If you’re travelling, iCloud lets you download movies and shows to your devices so you don’t have to worry about a sketchy WiFi signal.

3. How Does iCloud Work for Mac and PC?

iCloud is a platform that provides convenience. Although it’s designed by Apple, the platform also extends to users who don’t have Apple devices. So if you have a PC, the good news is that you can still use all of the iCloud features. All you need is an Apple ID to get started.

For the iWork apps, this means that your PC must have Windows 7 operating system or later (you should be running Windows 10 now). You also need to use either Google Chrome or Microsoft Edge because they support the iWork apps. You can even use iCloud for entertainment on your PC. While Apple Music is the Mac platform for music, iTunes Match is the PC alternative that connects you to the iCloud Music Library. Although this is a paid iCloud feature, you can get 5 GB of free storage when you sign up and decide to upgrade your service later.

4. Sync Device Data

iCloud operates on the singular idea that you should be able to access all your information and data from anywhere. Well, if you’ve ever had to get a new phone, you might’ve had to type in all your previous contacts from your last phone or use a convoluted procedure to transfer them. With iCloud, you can completely avoid this by saving all your contacts to the Cloud.

Or maybe you took a lot of notes on your phone and you want to access them from your laptop instead. If you save to iCloud, you can access any data from any device. This also includes all those thousands of photos you may have taken. With iCloud you can stop trying to figure out which pictures to delete or keep and just upload everything to iCloud for safekeeping.

5. Find Your Phone

Here’s one aspect of iCloud I did use as I found the ability to be able to find my phone in the event of losing it, invaluable. I only ever had to use this feature once, but it saved the day! If, like I was, you’re one of those people who often lose their phone, the Find My iPhone feature might be iCloud’s best feature for you. iCloud displays your iPhone on a map so you whether you left it back at the office or if it’s hiding away somewhere at home.

In addition to your iPhone, iCloud also helps you locate your iPad, iPod touch, Mac, Apple Watch, and even your AirPods.

How Does iCloud Work? Convenience.

iCloud has a lot of fancy features and still promises more to come. But all of these features are ultimately designed to provide convenience.  Whether you use iCloud for work or play, Mac or PC, iCloud is a versatile platform for any user. Are you thinking about using iCloud for yourself?  Let us know why you’d move to the platform.

About Craig Bradshaw

Tech enthusiast and Editor-in-Chief of MobileTechTalk

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